Midsummer Music will only collect information from you for the purposes specified below. We will never pass any of your information on to any third parties without your express permission.
Hirers - Enquiries
We collect information through your initial enquiry form. This information includes your name, email address, phone number, the date of your event, the nature of the event and the location of the event.
This information will be used by Midsummer Music for the purposes of providing you with a quotation relevant to your enquiry, and for checking accuracy of information if you make a booking.
The information will be stored in email form and will not be transferred to our database unless you make a booking.
Your enquiry will be securely stored for six months following your enquiry date and will then be permanently deleted. If you make a booking, the information from your original enquiry will be transferred to our database to ensure accuracy of booking details and will be stored in line with our Bookings policy.
Hirers - Bookings
By making a booking through us, you give permission for your details to be included in a booking contract for your event and shared with the band leader of the group that is party to the contract.
We collect information through your original enquiry form. This form is not sent to any third party but is used to ensure accuracy of booking details. We also collect information via your booking form. This information includes your name, event date, description and location, your partner's name (if you provide it), your telephone number(s) and your address, and any other personal data you choose to send us at this time. This will be stored in our database and in email form.
We also collect information through any related emails that we receive from you or on your behalf in the process of securing, arranging or processing your booking, or at any point between receiving your booking form and the performance date. These will be stored in email form.
Your information will be used for the purposes of arranging a booking and a booking contract on your behalf. Your information will be stored in our database and your emails retained until 7 years after the date of your booking has passed. We are required by law to keep details pertaining to financial matters for 7 years. After that date all of your personal information will be anonymised or deleted.
Hirers - Payment processor and accounting data
We will download activity reports from our payment processor(s) for the purposes of completing our accounts. This information includes your name and email address, the transaction number, the date you made the payment and the amount of the payment. We hold these activity reports for a period of 7 years after the booking has taken place.
We collect information from your initial contact via the website. This includes your name, the name of your band, your email address, your home location (but not address), your website address and your phone number. This will be stored in email format.
We also collect information provided through our Google Form if you choose to join the website. This includes the information mentioned in the paragraph above, and also your postal address, your pricing and mileage information, your media locations and a description of your band/group/solo act. This is stored in a password protected Google Sheet.
We also collect information from any subsequent emails from you in relation to your band/group. This may include your bank details and information about your musicians, as you choose to provide.
We collection information from your provided and/or public domain media locations, including photos, videos, repertoire lists and reviews. This information will be used to enhance your website page on Midsummer Music.
This information will be used for the purposes of setting up a website page for you on the Midsummer Music website and for arranging any bookings that might be secured for you. Your bank details will be used to set up a payee through Santander online banking. Santander will store your details as a payee. The email with reference to your bank details in it will be securely stored for the duration of your inclusion on the Midsummer Music website and will be destroyed if you inform Midsummer Music that you no longer wish to be put forward for bookings. Information will be stored in a Outlook folder and in a One Drive folder for the duration of your website page being live on Midsummer Music's website.